Your team has the tools. Are they actually using them?
Most businesses are paying for Microsoft Teams and SharePoint but barely scratching the surface. Your files are scattered, your team is still emailing documents back and forth, and nobody's sure who has access to what. These tools can transform how your business works — but only if they're set up properly.
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You're Paying for Tools Your Team Isn't Really Using
Microsoft Teams and SharePoint are included in your Microsoft 365 subscription. But for most businesses we work with, they're either not set up at all, set up badly, or only being used for the basics. The result is a team that's working harder than they need to — and a business that's missing out on genuine productivity gains.
Your Files Are Everywhere
Documents live on a server in the office. Some are on people's desktops. Others are emailed back and forth with "v2 FINAL (2)" in the filename. When someone's out of the office, they can't access what they need. When someone leaves, nobody knows where their files are. You might still be running an on-premise file server that's aging, expensive to maintain, and a single point of failure for your entire business.
You Don't Know Who Has Access to What
Permissions are either wide open — where every staff member can see everything, including sensitive financial data, HR records, and client information — or they're a mess of broken inheritance and inconsistent rules where nobody, including your IT provider, can tell you exactly who has access to what. Either way, it's a compliance and security risk.
Your Team Should Be Connected, Not Complicated
Collaboration shouldn't require five different apps, a VPN, and a prayer. Your team should be able to find their files, talk to each other, and work on documents together — from any device, anywhere — without thinking about it.
We Set Up Teams and SharePoint Properly — and We Migrate Your Data
At Otaris, we don't just turn on Teams and SharePoint and hand you a login. We design the structure, migrate your data from legacy file servers, configure security and permissions correctly, and train your team to actually use these tools the way they were designed to be used.
We've migrated hundreds of businesses from on-premise file servers to SharePoint — moving years of critical business data into a modern, secure, cloud-based environment where every file is accessible from any device, properly backed up, and protected by the same zero trust security we apply across your entire Microsoft 365 environment.
Most businesses we work with are surprised by how much Teams and SharePoint can actually do. The tools they're already paying for can replace their file server, their internal phone system, their intranet, and half the apps they're using to communicate — they just need someone to set it up properly.
Hundreds of Migrations
We've migrated businesses of every size from on-premise servers to SharePoint, with zero data loss.
Security-First Approach
Every SharePoint site is configured with proper permissions, access controls, and compliance policies from day one.
Full Microsoft 365 Expertise
We manage the entire Microsoft 365 ecosystem, not just one piece of it.
Adelaide-Based Team
When you call, you speak to a real person who already knows your business.
Here's What Teams and SharePoint Can Actually Do for Your Business
These aren't just chat and file storage tools. When set up properly, Microsoft Teams and SharePoint become the central nervous system of your business — where your team communicates, collaborates, stores files, and gets work done. Here's what we build for you.
Your Team, Connected
Microsoft Teams gives every person in your business a single place to communicate. Set up group chats for departments — accounts, sales, operations, management — so the right conversations happen with the right people. Direct message a colleague instantly. Share a file in a conversation and discuss it in real time. Find anyone in your organisation and start a video call with one click. Teams keeps your conversations organised by topic, by project, and by team — and everything is searchable.
Video Calls Without the Complexity
Every Teams user can start or join video calls — one-on-one or with the whole team — without any additional software or subscriptions. Schedule meetings directly from Outlook, share your screen, record the meeting, and access the recording later. For businesses with remote or hybrid workers, this is how you stay connected — and Teams Phone can replace your office phone system entirely.
Work on Documents Together — in Real Time
Stop emailing documents back and forth. With SharePoint and Teams, multiple people can work on the same Word document, Excel spreadsheet, or PowerPoint presentation at the same time. You see each other's changes as they happen. Version history is automatic — so you can always go back to a previous version if something goes wrong. No more "which version is the latest?" — just open the file, make your changes, and everyone sees them instantly.
Move Off Your File Server — Without Losing Anything
If your business is still running an on-premise file server — with mapped network drives, shared folders, and years of critical data — we migrate everything into SharePoint. Your folder structure is preserved. Your permissions are rebuilt properly. Your team accesses their files the same way they always have, except now they work from any device, anywhere, and they're backed up daily to a separate data centre.
The Right People See the Right Files
We configure SharePoint permissions from the ground up — so sensitive data is only accessible by the people who need it. Management files stay with management. HR records stay with HR. Client data is protected. Every SharePoint site, document library, and folder has clear, consistent access controls — essential for compliance with the Essential Eight framework and ISO 27001.
Your Company Hub — All in One Place
SharePoint isn't just file storage — it's also a powerful intranet platform. We build internal company sites where your team can find policies, procedures, company news, HR documents, onboarding resources, and any other information they need. Instead of important documents buried in email chains or sitting on someone's desktop, everything lives in one searchable, accessible location.
Your Business in Your Pocket
Teams and SharePoint aren't just desktop applications. They run on iPhone, Android, and iPad too. Your team can access files, join meetings, respond to chats, and collaborate on documents from anywhere. A site manager can check a document on their phone. A sales rep can join a team meeting from their car. A business owner can review a proposal from home.
Want Teams as your phone system too? Microsoft Teams Phone can replace your entire office PBX with intelligent call routing, auto-attendants, and AI-powered transcription — all in the same Teams interface your team already uses. See our Voice & Video Conferencing page for the full Teams Phone story.
The Difference Is Night and Day
Before
Files on an aging server in the office — one hardware failure and everything's at risk.
Files in SharePoint — accessible from any device, backed up daily, protected by zero trust.
Before
Emailing documents back and forth — "v3 FINAL revised (2).docx".
Real-time co-authoring — one file, everyone works on it together, automatic version history.
Before
Permissions wide open or a mess — anyone can access anything, or nobody knows who can.
Clean, consistent permissions — the right people see the right files, documented and maintained.
Before
Team communication scattered across email, text messages, and phone calls.
One place to chat, call, meet, and share — organised by department, project, and topic.
Before
Can only access files from the office or through a slow VPN.
Access everything from any device, anywhere — desktop, laptop, phone, tablet.
Before
No internal company hub — policies buried in email, onboarding docs on someone's desktop.
SharePoint intranet — company news, policies, HR documents, all searchable in one place.
Before
Video conferencing requires a separate app and a separate subscription.
Video calls built into Teams — one click, no extra software, no extra cost.
Teams and SharePoint Are Part of a Bigger Picture
Microsoft Teams and SharePoint don't work in isolation — they're part of your complete Microsoft 365 environment. Here's how they connect to the other solutions we manage for you.
Microsoft 365 Business Premium
Teams and SharePoint are just two pieces of your Microsoft 365 deployment. We manage the full suite — Exchange Online email, OneDrive, Office apps, Intune endpoint management, and Defender security. Everything configured, secured, and backed up.
Explore Microsoft 365Voice & Video Conferencing
Already using Teams for chat and meetings? Extend it into a full business phone system with Microsoft Teams Phone — intelligent call routing, auto-attendants, call queues, and AI-powered transcription, all in the same Teams interface your team already uses.
Explore Voice & VideoInnovation & Digital Transformation
Teams and SharePoint are the foundation for modern workplaces. Combined with Microsoft Copilot, mobile device management, and cloud infrastructure, your team can work smarter from anywhere. We help you connect technology to real business outcomes.
Explore Digital Transformation
What Your Business Looks Like When It's All Set Up
Your files are organised, secure, and accessible from anywhere
No more file servers to maintain. No more VPN. Your team opens their files from any device and knows exactly where everything lives.
Your team communicates in one place
Department chats, project conversations, quick questions, video calls — all in Teams. No more scattered emails, text messages, and missed phone calls.
Everyone works on the same version
Real-time co-authoring means no more version confusion. One document, one source of truth, automatic history.
Your sensitive data is protected
Proper permissions mean the right people see the right files. HR data stays with HR. Client information stays with the client team. Documented, maintained, and compliant.
Your team can work from anywhere
Desktop, laptop, phone, tablet — same files, same chats, same meetings. Your business isn't tied to the office anymore.
One platform. One source of truth. Your team, your files, and your conversations — connected, secure, and accessible from anywhere.
Get your team working smarter.
Book a free 30-minute consultation. We'll look at how your business is using Teams and SharePoint today, show you what's possible, and give you a clear plan to get there — no obligation.
- 30-minute discovery — no jargon, no pressure
- Plain-English Raven Cybersecurity Score
- A clear plan tailored to your business